Since launching AI Scribe at Jane, we’ve learned a lot about how to get a clear recording. It just takes some prep work, understanding your ideal mic setup, and being open to adapting when something unexpected comes your way.
Tip 1: Record a test run before you go live
Tip 2: Assess your mic needs
Tip 3: Be adaptable
Recording tips from one physical therapist
FAQ
Tip 1: Record a test run before you go live
A little prep can go a long way to make sure you get a great recording. Every Jane plan includes five free AI Scribe Notes per month, so it’s easy to test things out before you actually record with a patient or client.
We recommend running through a mock evaluation. You can set yourself up in a similar environment to where you’ll be seeing your patient. Run through a session out loud and get a feel for how AI Scribe captures your voice in the space you’ll actually be working in. And make sure you do your test run at a time when the environment is at the volume level you can expect on a normal day. Treat in your office? That’s where you should run your test. Treat in a gym? Give your test a go when it’s busiest.
Before you set up your test, and as you’re giving it a try, you can always explore pre-recording tips in Jane’s guide to working with recordings. And if you need help troubleshooting as you get going, we’ve put together an FAQ guide with some tips.
Tip 2: Assess your mic needs
You don’t need any special equipment to use AI Scribe. A standard microphone built into a laptop or mobile device is all that most practitioners need. That said, it’s worth thinking through your setup before your first session, paying special attention to your mic and whether something a little more customized might make sense for you.
For live recordings, if you need to hear yourself and your patient, just place your device evenly between the two of you. If only your voice needs to be captured, or if you’re recording a post-session dictation, you can have a little more flexibility. Just place your device wherever works best for you.
Some practitioners see patients in spaces that are naturally a bit noisier, like a physical therapist working in an open clinic. If that sounds like you, an external lapel or Bluetooth mic might be helpful. This works well if only your voice is needed. While an external mic isn’t something most practitioners need, if you’re finding background noise a factor in your work, it could be a nice addition to your recording setup.
Tip 3: Be adaptable
Part of capturing a great recording is being adaptable. A patient might have a quieter voice than you expected. A shared rehab space might be busier than usual one morning. Even construction outside your office can throw in a twist. AI Scribe can help you stay flexible in these moments.
It has two recording options: you can record live or after a session as a dictation. Recording live works well when you’re doing a full session and want the whole conversation captured. If you can position your device well and the environment is reasonably quiet, this is often the best way to go. Post-session dictation works well for those days with unexpected background activity. You can wrap up your session and record a structured recap afterward. Walk through your findings, measurements, and observations in your own words, and AI Scribe will turn that into a draft note. Ambient listening or dictation both get you a finished note. Just in slightly different ways.
Recording tips from one physical therapist
Elaine Lu is a physical therapist who runs a small private practice in Utah. Roughly half of her patient visits happen in people’s homes. She describes her patients’ measurements, mobility limitations, and equipment needs, all out loud, in her own words, in whatever order makes clinical sense. AI Scribe then turns that recording into a structured draft she can refine.
The realities of her work on the move can include patients with softer voices, cognitively impaired patients who don’t always respond to direct questions, and sessions that run three hours. In situations like this, Elaine makes sure to use post-session dictation when needed.
With over 50 years of experience, and at 80 years old, Elaine is quick to offer advice to other practitioners who are hesitant to try a new tool. “Just don’t be afraid of it. Give it a trial. I did a lot of test clients that I kind of made up before I [tried it with] a real person. And that helps a lot.”
🩵 Want to learn more? You can watch this AI Scribe tutorial video. Or, if you prefer a one-on-one tour, book a demo with our team. We’d love to show you how AI Scribe might fit into your workflow.
FAQ
Do I need an external mic or special equipment to use AI Scribe?
No. A standard microphone built into a laptop or mobile device is all you need. If you find yourself consistently in noisy environments, you could choose to use an external lapel or Bluetooth mic.
Can I use my phone or tablet to record?
Yes. AI Scribe works on mobile devices, including phones and tablets. If you’re seeing patients on the go or don’t have a laptop with you, your phone works as a recording device too. For tips on charting on a mobile device, this guide can help you out.
I need to pause the recording. Is this possible?
Yes. While recording directly in Jane, you’ll see a banner at the top of the screen with the option to pause and resume. This is useful if you need to step out briefly, or if there’s a moment in the session you’d prefer not to capture. When you’re done, click the Finish button to save your recording.
Can I upload an audio file I recorded outside of Jane?
Yes. If you’ve recorded a session in a separate app or on another device, you can upload the file directly to Jane. Supported file types include mp3, mp4, wav, m4a, and webm. That said, recording directly in Jane tends to be the smoother workflow. It means one less step of finding and transferring a file after the fact. We also recommend keeping recording within Jane for security purposes. If you do need to record outside of Jane, be sure to safely store or delete anything recorded to uphold privacy.