Customize how your schedule looks in Jane using the Schedule Settings pop-up window. These settings are personal to your Staff Profile, so changing them only affects your own view and won’t impact how the schedule appears for other staff members.
Instructions
- Go to the Schedule tab > click the cogwheel icon in the bottom-right corner of the schedule.
- In the Schedule Settings pop-up, adjust the settings in any of the three sections below.
Toggle Appointment States
Use the toggles in this section to control which appointment states are visible on your schedule.
- All Scheduled: shows all Unarrived, Checked In, Arrived, and No Show appointments, plus Breaks. This is enabled by default.
- Cancelled, Rescheduled, and Deleted: Hidden by default. When toggled on, appointments in these states appear in dark grey (can look black). Toggle them off to hide them again. To book a new appointment in a time slot they occupy, see Can I book over a dark grey or black appointment?
Set Schedule Zoom
Use the zoom slider to control how much of your schedule fits on screen at once. A lower zoom level shows more of your schedule; a higher zoom level shows fewer appointments with more detail.
Appearance
Use the toggles in this section to adjust the visual layout of your schedule.
- Group by Discipline: Groups staff members under their discipline in the schedule view.
- Staff Photos: Shows or hides staff photos in the schedule sidebar.
- Show Weekends: Adds Saturday and Sunday to your schedule view. If you enable this, make sure a shift has been added for those days so your availability is visible to staff and patients. See our guide on Setting Up Shifts.
- Accessibility Mode: Adds patterns to appointment colours so they are more distinguishable from one another.
- Differentiate Paid and Arrived States: Displays paid and arrived appointments in a darker shade of green compared to unpaid and arrived appointments.
What to Expect
Your schedule updates immediately as you adjust each setting. There’s nothing to save: changes take effect as soon as you toggle or adjust them. Other staff members’ schedule views are not affected.
Important Notes
- Schedule Settings are personal and each staff member controls their own view independently.
- These settings only affect how the schedule appears to you. They do not change appointment data, visibility for patients, or online booking behaviour.
- Cancelled, rescheduled, and deleted appointments still occupy their time slot while they are visible on your schedule. Toggle them off in Schedule Settings to hide them.