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How to Create a Private Booking Link in Jane

  1. Online Booking
  2. How to Create a Private Booking Link in Jane

    3. 4 min read
Jane Plan:Practice, Thrive and Legacy Plans
Add-on Required: No
Geography: šŸŒ All regions

A private booking link lets you share access to specific treatments or sessions with selected patients without making those options visible in your general online booking site. To create a private booking link in Jane, youā€™ll set up a hidden location, assign treatments and staff to it, and then share the link directly with patients.

Instructions

Step 1: Create a new location and hide it from online booking

  1. Go to Settings > Locations > Add Location
  2. Enter the location details
  3. Scroll to the Display location address on your online booking site and emails toggle and turn it off
  4. At the bottom of the page, ensure that Location available to be booked online is also toggled off
  5. Click Save

An image of where to view and update the setting for the visibility on the online booking site for the location

Step 2: Make your treatments available at the new location

  1. Go to Settings > Treatments, Classes & Group Appointments
  2. Click Edit to the right of the treatment you want to make available privately
  3. Scroll down to the Details section
  4. Toggle on the new location
  5. Scroll down to the Online Booking Settings section and make sure Display in Online Booking is toggled on
  6. Click Update Treatment

Repeat this step for each treatment you want to include in the private booking link.

Step 3: Enable the new location on the staff memberā€™s profile

  1. Go to the staff memberā€™s Staff Profile
  2. Click Edit/Settings > Settings
  3. Toggle on the new location
  4. Click Save

An image of where to go within the staff member's profile to update the locations they're available at

šŸ“£ Heads up: The staff member also needs shifts set up at the new location for the treatment to be bookable online. Check out our guide on Creating and Managing Shifts if shifts havenā€™t been set up yet.

  1. Go to Settings > Locations
  2. Find the new location and copy the blue hyperlink displayed at the top of the page

An image of where to find the online booking link after following the initial navigational steps

What to Expect

The link opens a booking page showing only the treatments and staff available at the private location. Patients who access the link can book without the location appearing in your general online booking site. Patients who visit your main booking URL will not see the private location or its treatments.

Important Notes

  • If your clinic uses Jane Payments, make sure Jane Payments is enabled for the new location.
    • Go to Settings > Jane Payments > click the pencil icon > toggle on the new location.
  • The location will appear in your location list in Settings but will not be visible to patients through your main online booking site.
  • Each staff member who offers treatments at the private location needs to be opted in and have shifts set up there individually.

Youā€™re all set to start sharing your private booking link with patients.