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How to Add, Access and Delete Phrases

  1. Charting
  2. How to Add, Access and Delete Phrases

    3. 4 min read
    Balance Plan Practice Plan Thrive Plan
Jane Plan: All plans
Add-on Required: No
Geography: 🌐 All regions

Phrases are keyboard shortcuts that expand into full blocks of text when you type them in a chart entry. Use them to quickly insert common exercise prescriptions, assessment notes, or any documentation you write repeatedly.

Jump to:

Adding a Phrase

  1. Go to your Staff Profile > Phrases tab.
  2. Click New Phrase.
  3. Enter a name in the Shortcut field. The name must start with a letter or number. Do not use symbols or punctuation such as commas or exclamation points.
  4. Enter the text you want the Phrase to expand into in the Phrase field. The field has a 2,000 character limit. If your text exceeds this limit, split it into multiple Phrases.
  5. Click Save.

An image of what the phrase should look like with the necessary files filled in

🩵 Jane Tip: You can also create a Phrase on the fly while charting. Highlight any text in a chart entry and select Save as Phrase. Jane will prompt you to name the shortcut before saving.

Accessing Phrases While Charting

  1. Open a chart entry.
  2. Type / to open the Phrases search.
  3. Search by shortcut name or by a word within the Phrase text.
  4. Click the Phrase from the list, or press Enter to insert it.

What to Expect

The full Phrase text is inserted at the cursor position in the chart entry.

Deleting a Phrase

To permanently remove a Phrase from your account, follow these steps.

  1. Go to your Staff Profile > **Phrases tab > Edit to the right of the Phrase you want to delete.
  2. Click the Delete (trash can) button.
  3. Click OK in the confirmation pop-up.

What to Expect

The Phrase is permanently removed from your Phrases list and is no longer available in chart entries.

Important Notes

  • Deleting a Phrase is permanent and cannot be undone.
  • There is no limit to how many Phrases each staff member can add and use.
  • Phrases are specific to each staff member and can only be used in the charting area. They are not available in other areas of Jane.
  • Each staff member’s Phrases are private. Navigating to another staff member’s profile does not give you access to view or manage their Phrases.
  • Jane does not provide pre-made Phrases. Each staff member creates their own.
  • To share your Phrases with a colleague, click the Export button on the Phrases tab. Jane downloads a file your colleague can import into their own account.
  • The latest Autotext Expander Chrome extension is not compatible with Jane.
    • Export your shortcuts and import them using our guide; for shortcuts starting with a symbol (e.g., “.test”), remove the symbol and use “/test” to access the phrase in Jane.

You’re all set to start saving time in your charts!