What’s the Compensation Report?
Whooop Whooop, it’s pay day! Whether it’s for the week, the month, or half the year, Jane’s Compensation Report can help you calculate a practitioner’s compensation.
To get started, let’s mosey over to Reports on the top blue bar and select Compensation from the menu on the left.
💡 Speed up or slow down the video speed using the ⚙️ button inside the video player!
Cash vs. Accrual
First, we need to determine how you pay your staff. Do you pay your staff based on what has been invoiced or what has been collected?
If you are paying them on the collected total, you will want Cash accounting method which will only report revenue when the invoices have been paid - including invoices generated outside the date range. This method references the date the payment was applied to the invoice.
Otherwise you are searching for our Accrual accounting method, where reports are based on what has been invoiced, regardless of payments being received.
As a reminder the default Accounting method can be set under the Settings > Billing Settings.
What’s included in the Compensation Report?
Remember how we talked about accounting method, here is a place you can change this.
2) Income Categories
These are my favourite! If you haven’t already set these up have a quick read through our guide document.
In short, these help you set different compensation rates for services and products. If you want to get fancy, you can split up your disciplines and separate this out even more!
3) Total Income
This section will display the total amount invoiced or collected within the date range. You can see the subtotal, tax and collected total.
4) Commission Totals
Now all that hard work during set up is paying off. Here you can see the breakdown of the total income at a commission rate that you set for the practitioner. This section displays commission totals before or after tax.
Note: A friendly reminder that the tax amount calculated in the “Commission” section is different from the collected tax total in the “Income” section. For example, if Cam had one session for the pay period that was for $100 with 5% tax, the collected tax amount in the Income section would be $5, for a collected total of $105. However, if Cam only receives 75% commission for this session, the “Commission” section would reflect a collected total of $75 x 5%, for a total of $78.75.
5) Processing Fees
Jane allows you to charge a percentage or a flat fee on each transaction processed on behalf of a practitioner. This will be taken off of the staff member’s total compensation under the Fees section of the Compensation Report. Practitioner transaction fees are set within each Payment Method. If you haven’t set this fee or would like to change it, here is a guide walking your through this option step by step.
6) Final Total
Tad dah! A few simple clicks at the top to set your filter and BAM, Jane calculates the totals.
Are we done?… almost, check below for the extra features.
What happens if we provide a discount? How is the practitioner compensated?
Easy! There are two types of providers adjustments and if needed Jane will add them to the practitioners total income as Adjustments Owed to Staff Members before calculating the commissions. This will also show up as its own line item in the report, as ‘Provided by Company (Owed to Staff Member)’. If you need jog your memory of which type you are using, have a quick read here.
Can’t believe the amazing totals in the income section? You can toggle on the Details filter and investigate those totals a bit more closely. Scrolling down a bit on the page, you’ll see every invoice that contributes to the totals displayed in the Income, Commissions and Fees summaries.
The Compensation Report can only calculate a set commission on the sum of sales by a staff member. Commissions in Jane come from a Staff Member’s Profile, under their Permissions and Commissions area. This is calculated based on a split or a percentage of their total sales.
If your clinic uses a different compensation model like tiered, hourly or flat rates, those commissions will need to be calculated outside of Jane. If you’d like to do your own calculations, feel free to export this information using the Export > Excel button in the top right-hand corner.
Pro tip: If you click Print, you can then Group by patient name and Hide (or show) $0.00 Staff