Jane's Guide

Here's all the help you need to use Jane.


How to Use Timesheets

  1. Payroll
  2. How to Use Timesheets

    3. 4 min read
    Practice Plan Thrive Plan Legacy Plans

Jane’s Timesheets feature lets staff log payable hours that aren’t tied to patient appointments, like team meetings, admin tasks, vacation time, or paid holidays. Use it to track hours in real time or add them retroactively, then run a payroll report when you’re ready to process pay.

There are two ways that you can create Timesheets:

Option 1: Clock in and out from the user menu

  1. Click your name in the top right-hand corner of Jane > Clock-in.
  2. Your timesheet opens to today’s date and the current time. Adjust the start time if needed, select Worked, Vacation, Paid Holiday or Sick for the type.
  3. Add any notes for the person running payroll, and click Save.

At the end of your shift, click your name in the top right-hand corner again, then click Clock-out.


Option 2: Add a timesheet from your staff profile

Use this option to record hours for a past or future date, or to log vacation time or a paid holiday.

  1. Go to Staff Profile > Timesheets tab, then click Add Timesheet.
  2. Enter the date, start time, end time, and any unpaid break time. Optionally, add notes for the person running payroll.
  3. Select the type of time you’re logging. You can select Worked, Vacation, Paid Holiday or Sick
  4. Click Save and Jane will automatically calculate your payable hours.

What to Expect

Once saved, your timesheet appears in the Timesheets tab of your staff profile. You and any staff members with Administrative/All Billing access or higher can view it there.

To edit a timesheet, click Edit to the right of the entry. To delete one, click the drop-down arrow beside it and select Delete.

Reviewing Staff Hours for Payroll

When it comes time for payroll, head to Reports > Timesheets. This report shows your team’s total payable hours, broken down by category (Worked, Vacation, Paid Holiday).

  • Filter by date range or staff member as needed.
  • To export or print, click the three horizontal dots on the right side of the screen and make your selection.
  • If you spot a missing or incorrect entry, go to the Timesheets tab in the staff member’s profile and click Add Timesheet or Edit beside the relevant entry

Important Notes

  • Timesheets are available on the Practice, Thrive, and Legacy plans. They are not available on the Balance plan.
  • Jane does not store hourly wage rates. Make sure to enter wage information directly in your payroll software.
  • Timesheets for deactivated staff members remain accessible in their profile and on the Timesheets report.