If someone other than your Account Owner manages payroll at your clinic, this guide is for you.

What is a Payroll Admin?

A Payroll Admin is someone who can set up, manage, and run payroll for your clinic in Jane. This includes adding staff to payroll, linking a bank account, and editing payroll details like pay types and rates.

When your clinic first enrolls in Jane Payroll, the Account Owner will automatically have Payroll Admin permissions. They are also the only person who can sign up for Payroll initially.

Once the Account Owner has signed up for Payroll, they’ll be able to assign another Payroll Admin to help continue with onboarding and manage payroll going forward. An office manager or bookkeeper is often a good fit for this role.

Setting up a Payroll Admin

During Payroll onboarding, you’ll see the option to assign a Payroll Admin. The Account Owner can manage this anytime under Billing > Payroll > Staff.

Right now, only one additional Payroll Admin can be added. If your clinic needs more than one, please reach out to us at [email protected].

What Payroll Admins Can Do

Payroll Admins can:

• Add staff to Payroll
• Link a bank account to Jane Payroll
• Manage and run Payroll
• Edit payroll details for staff

This permission only applies to the Jane Payroll feature at this time and does not affect other areas of Jane.

Because Payroll Admins can view sensitive financial details, such as staff pay information, this permission should only be given to someone who needs to manage payroll directly.

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Note:
When a bank account is linked to Jane Payroll, Jane never shows bank credentials or full account details. Payroll Admins can see that an account has been connected, but not the login or sensitive banking information itself.