Instructions
An off-cycle payroll run lets you pay one or more staff members outside of your regular payroll schedule. Use this when you need to issue a payment that can't wait until the next regular payroll run, such as a final pay for a terminated staff member or a correction for an underpayment.
📣 Heads up: Off-cycle payroll runs can only be processed after any existing payroll runs have been submitted. Each payroll run locks in the year-to-date values for the next run, so payroll must be processed in order.
- Go to Billing > Dashboard.
- Click Run Off-Cycle Payroll.
- Select the staff members to include in the off-cycle run.
- Enter the pay period start and end dates.
- Click Next.
- Select the pay date.
📣 Heads up: Your regular payroll processing timeline applies to off-cycle runs as well. If you need to pay a staff member faster, you can change the payment method to cheque on the submission screen to handle the payment outside of Jane.
- Check all the relevant boxes to confirm which deductions and calculations should apply, so the off-cycle run is treated like a regular payroll run.
🩵 Jane Tip: If the off-cycle run is for a contractor, check the first box (Include recurring pay if applicable). The remaining boxes can also be checked and will only apply if relevant to that staff member.
- On the payroll submission dashboard, enter the applicable amounts under the relevant pay type column for each staff member included.
- Confirm the numbers look correct and click Next.
- Review the summary on the Review and Submit screen and click Submit Payroll.
What to Expect
The off-cycle payroll run appears as a separate entry in your Payroll Run List, and the staff member receives a separate pay stub for that run. There are no additional fees for running an off-cycle payroll.
Important Notes
- You can only process one off-cycle payroll run at a time. If you have multiple to manage, submit one before starting the next.
- Off-cycle payroll runs are not a replacement for regular pay periods. Use them only when a payment needs to be made outside of the regular schedule.
- If a staff member's pay type fields aren't showing during an off-cycle run, delete the run and start again, making sure to check all the boxes after selecting the pay date.