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How to Set Up and Assign Pay Types in Jane Payroll

  1. Payroll
  2. How to Set Up and Assign Pay Types in Jane Payroll

    3. 5 min read
Jane Plan: Legacy, Practice, and Thrive
Add-on Required: Yes – Jane Payroll
Geography: Available in: 🇨🇦 Canada only

Getting Started

Before setting up your Pay Types, make sure you've completed employer onboarding and verified your bank account. If you haven't done that yet, check out our guide on Jane Payroll: Getting Started.

Not sure which Pay Types you need? Review the Jane Payroll: Pay Types hub page for a full breakdown of each Pay Type and its tax treatment before you begin.

📣 Heads up: We strongly recommend creating your own custom-named version of each Pay Type you use. The name appears on your staff's pay stubs and can't be changed after you've run payroll with it.

Instructions

To set up and assign Pay Types in Jane Payroll, follow the steps below. Once complete, each staff member will have at least one Pay Type assigned and will appear correctly in your payroll run.

Setting up your Pay Types

  1. Go to Billing > Payroll > Account.
  2. Click Edit next to Pay Types.

The account area in the billing tab with the edit button next to the Pay Types section

  1. Click + Add Pay Type.

The Pay Types section with + add pay type clickable text highlighted

  1. Select a system default (for example, Hourly Compensation).
  2. Click the pencil icon to customize the name (for example, "Admin (Hourly)" or "Service Split Compensation"). This is what will appear on pay stubs.
  3. Click Save.
  4. Repeat for each Pay Type you need.

🩵 Jane Tip: If you need the same Pay Type at different rates (for example, two hourly staff at different rates), click + Add a Policy within a single Pay Type to create multiple rate options. You can then select the right policy when assigning the Pay Type to each staff member.

Assigning Pay Types to staff

Once you've created your Pay Types, assign them to each staff member.

  1. Go to the Staff tab and select a staff member.
  2. Click Payroll.

A staff profile with the payroll tab selected and the edit button next to the pay types section

  1. Click Edit next to Pay Types.
  2. Click Add Pay Type.
  3. Choose the appropriate Pay Type from the list.
  4. If the Pay Type includes a rate (for example, hourly or salary), enter that staff member's specific rate.
  5. Click Save.
  6. Repeat for every staff member until each one has at least one Pay Type assigned.

🩵 Jane Tip: It's common for staff to have more than one Pay Type assigned, for example, one for hourly admin work and one for services compensation.

What to Expect

Once Pay Types are set up and assigned, each staff member's Pay Types appear as separate columns on the payroll dashboard when you run payroll. You'll enter values for each Pay Type per staff member during each payroll run.

If a Pay Type is missing for a staff member on the payroll dashboard, refresh the page. If it's still not there, the Pay Type hasn't been assigned. Delete the in-progress payroll run, refresh the page, go to the staff member's Payroll > Pay Types section, assign the missing Pay Type, and then start the payroll run again.

Important Notes

  • Pay Type names can't be changed after payroll has been processed with them. Double-check all names before your first payroll run.
  • Jane does not automatically pull in values from the Compensation Report or Timesheets. You'll enter pay amounts manually during each payroll run.
  • If you have a payroll run in progress and can't edit a Pay Type, delete the in-progress payroll run, refresh the page, and try again.

Before your first payroll run, make sure everything is ready. See our guide on Before You Run Your First Payroll in Jane for a full checklist.

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