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How Do I Manage Unused Accrued Vacation Pay?

  1. Payroll
  2. How Do I Manage Unused Accrued Vacation Pay?

    3. 2 min read

Question

How do I pay out unused accrued vacation pay for a staff member in Jane Payroll?

Answer

If a staff member has unused accrued vacation pay that needs to be paid out, for example, at the end of employment, before a leave, or when switching from accrual to paying out each pay cheque, here's how to handle it.

First, clear the vacation pay balance in the staff member's profile:

  1. Go to the Staff tab and select the staff member.
  2. Click Payroll.
  3. Click Edit next to Time Off.
  4. Make note of the remaining Money Balance amount.
  5. Click Edit next to the vacation pay policy.
  6. Click the pencil icon next to Money Balance.
  7. Adjust the balance down to $0.
  8. Click Save.

Then, when running payroll, enter the unused vacation pay amount into the Final Vacation Payout pay type. This ensures the payout appears on the staff member's pay stub, which may be required for a Record of Employment (ROE).

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