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How to Find and Understand Your Pay Stub in Jane Payroll

  1. Payroll
  2. How to Find and Understand Your Pay Stub in Jane Payroll

    3. 7 min read
Jane Plan: Legacy, Practice, and Thrive
Add-on Required: Yes – Jane Payroll
Geography: Available in: 🇨🇦 Canada only

Instructions

Your pay stubs are stored in your staff profile in Jane. To find and understand your pay stub, follow the steps below.

Finding your pay stub

  1. Log in to Jane and open your staff profile.
  2. Select the Payroll tab.
  3. Click Payments.

You'll see a list of your pay runs, each showing:

  • Pay Date: the date payment was issued
  • Gross Pay: your total earnings before taxes and deductions
  • Taxes and Deductions: the total amount withheld
  • Net Pay: what was deposited or paid to you
  1. Click View Details next to any pay run to open the full earnings statement.

The Payments section in the Payroll tab showing the pay run list with Pay Date, Gross Pay, Taxes and Deductions, and Net Pay columns

Downloading or printing your pay stub

From the View Details page, click Print earnings statement to download and save or print your pay stub for your records.

The View Details page showing the Print earnings statement button

What to Expect

What you see on your earnings statement depends on whether you're set up as an employee or a contractor in Jane Payroll. The sections below walk through each.

Understanding Your Earnings Statement

Contractor pay stub

At the top of your pay stub, you'll find:

  • Your clinic's information
  • Your information
  • The pay period and pay date
  • Method of Payment: Paper cheque is selected when payment is being handled outside of Jane, for example via e-transfer, cheque, or cash

The top section of a contractor pay stub showing clinic information, personal information, pay period, and payment method

📣 Heads up: As a contractor, you'll see the clinic listed as the employer on your pay stub, since the payroll account is tied to their business and bank information. Your income will be filed with the CRA accordingly at year-end, and you'll receive a T4A (if applicable), which is the form specific to independent contractors.

Payment Details

This section shows any pay types where income was generated, with amounts for the current pay period and year-to-date totals.

The Payment Details section of a contractor pay stub showing pay types and current and year-to-date amounts

Memos

Your clinic's Account Owner or Payroll Admin can add a note to your pay stub to communicate anything related to your pay. If you have questions about a memo, reach out to your clinic owner or payroll admin directly.

Employee pay stub

At the top of your pay stub, you'll find:

  • Your clinic's information
  • Your information
  • The pay period and pay date
  • Method of Payment: Paper cheque is selected when payment is being handled outside of Jane, for example via e-transfer, cheque, or cash
  • Hours worked: the total hours worked for the pay period, which may include regular hours, overtime, and stat holiday hours worked

The top section of an employee pay stub showing clinic information, personal information, pay period, payment method, and hours worked

Pay

This section breaks down everything you earned during the pay period based on the pay types you're eligible for, with current pay period and year-to-date totals. This may include your regular salary or hourly wage, as well as overtime, sick pay, stat holiday pay, and vacation pay.

The Pay section of an employee pay stub showing pay types and current and year-to-date amounts

Taxes Withheld

These are amounts your employer is required to remit to the CRA on your behalf. It's normal to have no income tax deducted if your total projected annual income is below the Basic Personal Amount from the federal TD1 form. If you have questions about the amounts being deducted, check with your clinic owner or accountant.

The Taxes Withheld section of an employee pay stub

Deductions Withheld (Optional)

These are any previously agreed-upon amounts deducted from your pay, such as extended health care premiums.

The Deductions Withheld section of an employee pay stub

Time Off (Optional)

This section tracks your accrued time off, such as employer-provided sick days or a running vacation pay balance that builds up with each pay period.

The Time Off section of an employee pay stub showing accrued balances

Memos

Your clinic's Account Owner or Payroll Admin can add a note to your pay stub to communicate anything related to your pay. If you have questions about a memo, reach out to your clinic owner or payroll admin directly.

Important Notes

  • Your pay stub and all information in your Payroll tab is completely private. Only you, your Account Owner, and your Payroll Admin have access.
  • For privacy and security reasons, your pay stub is not attached to your pay day email notification. It's only accessible to you directly in your staff profile.
  • If you think there's a mistake on your pay stub, reach out to your clinic's Account Owner or Payroll Admin as soon as you notice. They can arrange to have any corrections made.
  • If you no longer work at your clinic and need access to your pay stubs, contact your clinic's Account Owner directly, and they'll be able to provide copies.
  • If your address is wrong on your pay stub, you can update it in your staff profile under Payroll > Personal info. This will be updated on future pay stubs.

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