Jane's Guide Here's all the help you need to use Jane.

Jane’s Integration with Clinic Sites

Clinic Sites is a platform that will allow you to build a full website beyond your Jane Online Booking site. Clinic Sites automatically syncs with your Jane account and pulls your up-to-date logo, colours, location information, list of services, staff member photos & bios, and the link to your Online Booking Site.


Similar to how you build your chart templates with ‘chart parts’ in Jane, Clinic Sites also uses a block-style content builder. This makes it easy to set up and edit your website without having to rely on a 3rd party to make updates for you.

If you’d like to take a peek at a couple of examples, here are some clinics that have integrated with Clinic Sites. ⤵️

Note: While your Jane Online Booking site can be used as a standalone website and an external website is not required in order to use Jane, some clinics like to have an external website as well to help market their practice. This helps to build connections with and provide more information to prospective clients.

In this guide we’ll walk through:

Getting Started with Clinic Sites

Getting started with Clinic Sites is super simple and only takes a few minutes. Let’s walk through the steps together!

Within your Jane account, you can head to Settings > Integrations > Clinic Sites > Start your site.

Your Jane URL should pre-populate and a big blue button with your clinic name should pop up right below. Go ahead and click that to start your preview.

Your site will begin to spin up. This is when Clinic Sites is pulling the details from your public Jane booking page. Custom content is being written using information from your location, bio and services. This should only take about 60 seconds.

When your preview site is ready, you can click the blue button that will take you straight into it.

This website you are now previewing is fully functioning and you can click around and see the content and images that are loaded alongside your logo, colours and information. This can all be edited and changed as you like once you decide to claim the site.

In the NEXT STEPS dropdown which is found in the blue top bar, you have 4 options:

  • Book a Call to schedule a demo with someone from Clinic Sites
  • More Info to learn about pricing and features
  • Common Questions to read some FAQs that will help you understand what you are seeing
  • Start Editing to claim the site and begin editing it

If you like the preview, you can claim it and start editing by Clicking NEXT STEPS and choose Start Editing. There you will be asked to input a few details to get started. There is still no obligation, or credit card required in this step. It’s completely free to play around in until you decided to launch.

You will then receive an email from Clinic Sites with your login information. Don’t lose this email, it has everything you need to get started. When you are ready to login use the Click here button on your screen or use the link in the email you just received.

Now it’s time to login using the email address you signed up with and the temporary password that was emailed to you.

This website is hidden at a private link that only your team and the Clinic Sites team will know about. It will not be searchable or indexed by any search engines. When you decide to launch your site they will help you connect your domain.

You’re all set!

Jane will automatically begin syncing your clinic and branding information over to your new Clinic Sites website.

When you want to log into your Clinic Sites website, you can head to Settings > Integrations > Clinic Sites > Sign in. You can also log in by heading to your Clinic Sites URL.

You’ll also have the opportunity to customize the website further, change the colours and fonts, and even add a blog or a contact form. For more information on how to do this, check out the following articles and videos in the Clinic Sites knowledge base:

💡 Curious to learn more? Check out our blog if you’re interested in more tips on how to build, grow, and use your external website to care for your clients.

FAQs

We’ve also answered some common questions about Clinic Sites and our integration with them:

Let’s get into it! ⤵️

How much does it cost to use Clinic Sites with my Jane account?

Promo for 2024: Clinic Sites is offering fully-hosted websites to the Jane community for:

  • $59 / month
  • There are no setup fees!
  • For clinics that don’t use Jane, the price will be $79 / month

The $20 off per month is a partnership promo that will run this entire year. Customers can lock in at a rate of $59/month ($20/m savings) 🎉

This pricing includes hosting, security, technical support, and ongoing site development. For more details and to sign up, you can visit: https://clinicsites.co/


Do I get to keep my current/existing website domain?

Yes, you can keep your existing domain when you make the move to Clinic Sites!

When you are ready to launch, the Clinic Sites team is happy to assist in the process of pointing your domain to our servers.


Can I transfer my existing website over to Clinic Sites?

No, the only way to bring an existing site over is by copying the content from the original website and pasting it into the new Clinic Sites website.

That being said, the Clinic Sites team does offer a Site Setup Service for an additional one-time fee of $490 *for up to 10 pages. If you’re interested in having the Clinic Sites team help you with bringing over your existing website, email their team at [email protected].


What information syncs between Clinic Sites and Jane?

Only information that is publicly accessible syncs between Jane and Clinic Sites. This information includes:

  • Your clinic’s logo
  • Colours
  • Location information
  • List of services & disciplines
  • Staff member photos & bios
  • The link to your Jane Online Booking Site

If you’re interested in learning more about Jane and third-party apps, you can read the guide here: Jane’s Relationship with Third-Party Apps.


Does Clinic Sites have access to any other information in my account?

Neither Clinic Sites, nor the Clinic Sites team has access to any information that is not publicly accessible. They do not have access to anything from the administrative side of Jane, and no client information is accessible via the integration.


Each day, Clinic Sites will scan your Jane data to pull in any updates to the staff profiles, list of disciplines, and location information, and detect any changes to your brand colours and logo.

The sync does not return data to Jane, so updates to your Clinic Sites website do not make any updates or changes to your Jane account.

In the event that you need your data to update from Jane immediately, you can click the Jane sync button at the top of your Clinic Sites website while you are logged in.


Is there a maximum number of site administrators I can have in my Clinic Sites account?

No, there’s no maximum number of site administrators you can have in your Clinic Sites account.

Just like with your Jane account, to ensure the maximum security for your account, we recommend that each person tasked with building and maintaining the website has access to their own individual Clinic Sites site administrator account.


What can Clinic Sites do in terms of SEO?

SEO (Search Engine Optimization) is the process of optimizing your web pages so that they rank higher on search engines like Google.

Clinic Sites give account owners the opportunity to manage their own SEO (search engine optimization) through:

  • Customizable page titles & descriptions for every page with the help of our AI SEO Generating tool
  • Customizable alt tags on every image. Alt tags are the written copy that appears in place of an image on a webpage if the image fails to load on a user’s screen which allows search engines to better rank your website and is helpful for accessibility.
  • Fast servers for quick loading
  • Ability to link Google Analytics & Google Search Console

Every site also includes premium site security and is optimized for use on mobile devices.

If you’re interested in learning more, check out their knowledge base article on Getting Started with SEO.


Can I embed my Jane online booking calendar into my website through the integration with Clinic Sites?

No. Jane and Clinic Sites, by policy, are two distinct experiences. Right now, there isn’t a way to embed the schedule into the external website. You are able to add booking buttons that will link to your Jane booking pages.


Can we track conversions from our site to Jane using Google Analytics?

Yes. You can link Google Analytics and Google Search Console to your Clinic Sites website and your Jane account.

Our team has put together a great guide document on Google Analytics if you’re interested in learning more about how to track conversions from your external website to Jane.


If you’ve got any additional questions, Clinic Sites has a great knowledge base, and you can also get in touch with the Clinic Sites team directly via email at [email protected].

Happy website building!

Subscribe to our monthly newsletter.