Jane University: Practitioner Training
đĄJane Tip: We recommend heading over to Janeâs Demo Clinic to practice as you learn! If youâre a current Jane user, you can find the login information by clicking the Need Help? Button in your account. This password is updated every Monday.
If you havenât signed up with Jane just yet, you can find the login password by heading to the Jane Community Group on Facebook and clicking the Featured tab. You can also request the password by emailing [email protected].
We always recommend using the demo clinic for testing and practice so that your own account stays nice and tidy. â¨
Lesson 3: Charting Tips & Tricks
In this lesson, weâll take a deep dive into Janeâs charting features and cover 10 of our favourite charting tips.
Tip #1: Duplicating Notes
If you duplicate a previous chart entry, the entire chartâs details will be copied and repopulate as such. You can leave any information youâve entered as is and delete, edit, or add as necessary. Think of it like a copy & paste. You would typically do this from your Day tab or sheet, but you can also do this right under the patientsâ Charts area! Take a quick look at this short video to see how itâs done:
Tip #2: Pinning and Starring Chart Notes
You might have a patient intake form, a few key notes, or some uploaded documents that you need quick access to.
Lovely Jane user, meet pinning and starring; pinning and starring, meet lovely Jane user.
Starring a chart entry highlights and places the entire entry at the top of the chart list.
Pinning lets you take a single item within a chart and display it as a card at the top of the chart. As a Jane user once said, theyâre like the electronic version of sticky notes you would place on top of a file.
Learn the steps to pinning a chart item in the video below:
Tip #3: Searchable Tags
If you use the same word, term, or sequence in certain entry types, you can pull them up using the âsearchâ bar in the the top of the chart.
âJane will search through all the chart entries and only display those with that term.ââ
Tip #4: Medical Alert
Use the Medical Alert option liberally for important information at a glance. Itâs not an official part of the chart record, so feel free to use it for social reminders too - âRemember to ask about their cat Scruffy.â
You can add one by simply clicking on the Medical Alert button, adding the details, and saving. Medical Alerts will show up as a Yellow Box on the top of the charts.
To delete the medical alert, you want to click on it, remove the text, and Save.
Tip #5: Chart with Modules
Modular charting is a great way of working efficiently. You can add chart pieces in as needed or you can delete off parts that you donât need if youâre using a template. It can also be helpful to create templates in the same way. Start with a basic subsequent visit template and then add more specific templates as needed (say orthotics, for example).ââ
To remove chart parts you donât need, hover over any extraneous piece and use the âtrash canâ to delete it.
NOTE: There isnât an easier to remove a template in the chart. You would want to Hover over each chart item of the template and use the âtrash canâ to delete them.
Or, if you just need to add a quick item to your template (such as a final extra ânoteâ field), use the âadd itemâ button at the bottom.
I Got 99 Problems but This Quiz Ainât One - Lesson 3, Quiz 1
Tip #6: Keyboard Shortcuts
Create Phrases for faster charting using keyboard shortcuts!
This handy new feature allows you to create a set of sentences or short phrases to auto-populate by using a hotkey in a chart entry.
You could create shortcuts for your most commonly used exercise prescriptions, billing codes, symptoms, assessments, areas of treatment, medicationsâŚthe options are endless!
Once youâve created the phrases and are charting in Jane, the auto-complete will work like this:
Pro-TipđĄ: Check out our guide on how to Use Phrases For Faster Charting for more details.
You can upload a saved file from your device to a chart by selecting the âFile/Imageâ option in the chart menu:
To learn even more about scanning and uploading into charts, you can read our guide here: How to Scan and Upload
Tip #8: Sharing Info with Patients
There is a section of your patientâs My Account page called Documents. This is where anything you share with them from your Jane account will appear. There are two ways you can share:
1) Share a Chart Entry
Before you sign a Chart Entry that you would like to share with your patient, scroll to the bottom of the entry and click the button that says Not Visible to Patient. The button will change to say Visible to Patient and, once you sign the note, it will appear in the patientâs Documents section.
For a more in-depth explanation of sharing charts with patients, you can check out our guide here: How to Share Chart Entries With Your Patients
2) The Files Section of the Patient Profile
From the Patientâs Profile, you can head into their Files tab and upload any documents youâd like to have handy. When you go to upload, there are two toggles you can turn on or off: Visible to Patient and Include in Patientâs Chart. When Visible to Patient is selected, it will appear in their Documents section.
Learn More About the Files Area of Jane.
đĄJane Tip: Plan for paper. There are some forms that you just canât avoid. Paper intake forms for those that arenât comfortable with computers, or specific insurance or consent forms. Many of our Jane users are laminating the form on hard card stock and then have people fill them in using erasable markers. You can then scan in the completed form and erase the form for the next use.
Tip #9: Print/Export Chart Notes
Sometimes you need to export a chart record for a medical legal request or referral to another practitioner.
You can find the export option at the top of the chart area under the âFilter/Exportâ button.
You can see that at the top of the chart there are now a number of filters available to you.
You can filter the entries by just a specific practitioner, discipline, or date range as per the request parameters. So if youâve been asked for records for a patient from July 15 to October 31 for just one practitioner, you can filter down to the appropriate entries before you export.
Once youâve filtered the charts to just the ones youâd like to export, click the âPrintâ or âPDFâ buttons.
đĄJane Tip: Often you need to send Progress Reports, Doctor Letters or other Form style Letters to people outside of your practice. Learn all about creating letters in Jane here: Letters In Jane
Tip #10: Format Your Chart Entries
Whether itâs a progress report, a letter, or a patient record, we think it could all benefit from a little extra style and structure. Formatting allows you to emphasize key points, organize recommendations, and link resources to provide a little extra clarity.
Bold (B), Underline (U), Italicize (I), create Bulleted or Numbered lists, and Link (đ) to important documents (like this one on how to Format Your Chart Entries!)
Tip #11: Access all your charts in one place
Sometimes you might just want to quickly see all your completed or draft charts/progress notes without having to go into each patientâs charts. In that case, you can find all your charts under your staff profile > Charts:
You can see all of your clientsâ notes at the same time under this section.
BONUS! Dictate
Did you know you can dictate right into Jane? iPhones and iPads can use Siri, or Jane will work with any dictation software that works with websites.
If youâd like to customize your quick-key function, head on over to your system preferences, then click on the keyboard icon.
From there, select the âDictationâ tab, and youâll find a drop-down menu where you can choose the dictation keys you prefer (or, find out which ones are currently enabled on your device)!
On Macs, we typically find that tapping the âfnâ key twice enables dictation. And if that doesnât work, you can also try hitting the âctrlâ key twiceâ thatâs a popular setting too. But it is best to take a quick peek into your system preferences to be sure.
For more tips and tricks when using Appleâs Dictation feature, check out their guide doc on Commands for dictating text on Mac đ
Once you know your quick keys, you can head on over to any note box in your charts, tap your dictation quick keys, and start dictating your charting notes. Pretty magical, right? â¨â¨â¨
To use the Windows 10 speech recognition, open a chart note box. Hold down the Windows key and press H to trigger the dictation toolbar. You can now dictate your text. When youâre done, press Win key + H to turn off the dictation toolbar. Check out Microsoftâs guide that walks through this feature in a bit more detail: Use voice typing to talk instead of type on your PC
If you use a mobile device like an iPhone, iPad or Android, here are some guide docs that run through the dictation feature on those devices in more detail:
Jane tip: Before you start using dictation features, itâs a good idea to check if it complies with your local privacy regulations and professional standards. You might want to reach out to your College or Association for guidance and also review the local laws in your area to be sure.
3 Gold stars for you! Letâs see whatâs up next, in Chapter 4.
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