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Importing from Zenoti

Disclaimer: This guide uses our experience importing from different software, as well as any guides different software publish, to assist our customers in transitioning over to Jane. If you have any difficulty downloading your data, it’s best to reach out to your current software provider directly.

Jane is here to make your switch a stress-free one

Let Jane be your helping hand while you’re transitioning your busy practice. We have dedicated staff to ensure switching over is easy and to answer your questions every step of the way. We’ll help you set up your account so you can hit the ground running and guide you through importing your data.

It doesn’t stop there! After you’re settled in, you’ll always have free and continued ongoing support from the Jane team whenever you need it.

We’re secure, too. We’ve got the badge to prove it

Whether it’s your schedule, charting, or our Free Telehealth Features, Jane keeps you and your patients completely safe and secure.

Take a look through our Security and Trust page to find out how we’re keeping you safe, and what it means to be SOC 2 Type 1 Certified.

What can you expect?

While you’re making the switch over to Jane, Zenoti allows you to export most of your data fairly easily. Below are step-by-step instructions on getting as much as you can export from there, which you can provide to Jane. The below instructions are very important, as we require you to let us know a bit of information and what to expect from us post-import.

What can we import?

  • Appointments
  • Guests/Clients
  • Products

To export data from Zenoti, you’ll want to ensure that the necessary role permissions are enabled. It is also recommended to sign in to your Zenoti account using either the Owner or Manager roles.

Exporting Appointments from Zenoti

To export a list of Appointments to CSV, you can follow the steps below:

  1. Navigate to Reports and search for the Appointments report.
  2. Open the report and select the export to CSV icon

Exporting Clients/Guests from Zenoti

To export a list of Guests (Clients) to CSV, you can follow the steps below:

  1. Navigate to Guests > Manage Guests.
  2. Select the export to CSV icon.

Exporting your Products from Zenoti

To export a CSV list of your product inventory (stock), you can follow the steps below:

  1. Navigate to Reports and search for the Current Stock report.
  2. Open the report and click the export to CSV icon.

To export a CSV list of your product vendors, you can follow the steps below:

  1. Navigate to Inventory > Vendors.
  2. On the Manage Vendors page, click the export to Excel or Export to CSV icon.

To import Products from Zenoti, you’ll want to make sure the exported files contain some key points of information, such as Price and Product Name. If this information is not provided, you may need to manually add it to the CSV file before uploading it to Jane.

Zenoti Billing Data

We don’t import historical billing information as there are formatting issues between the two systems, however, we have a great guide on Transitioning Your Clients Credits/Receivables to Jane that you can follow along with to ensure that’s entered into Jane for you should you need to carry these over.

For step-by-step instructions that on how to export your Sales Accrural and Collections to store outside of Jane for your reference, you can refer to this Backup Your Data guide from Zenoti.

Uploading into Jane

To ensure that your data is uploaded to the correct account, and for security reasons, we do not accept patient data via email. You can upload the files in the Settings > Schedule an Import area.

You can upload the .zip file (or files if there are multiple clinicians) as-is into the import along with any report files (Client Details, Appointment Status, etc.) directly into the import. If you password-protected your zip file, please remember to include the password in a message in the secure import area.

You can find an overview of this process here: Scheduling Your Import

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