Any staff member can easily add Appointments and Shifts to their calendar software by using the Private Calendar URLs listed in their staff profile. These URLs can be copied and pasted into:
Google Calendar (Gmail), Microsoft Outlook, iCal, any iOS device, any Android device and maybe even a BlackBerry!
First, go to your staff profile, and click “Set up private calendar URLs” on your staff profile page.
Then click either Appointments or Shifts.
Calendar Subscription options will open where you can:
- 1 - Subscribe on this device (open the calendar app on your device and add the subscription)
- 2 - Click to quickly open and subscribe to Google Calendar and Outlook
- 3 - Manually subscribe by copying and pasting a URL into your calendar.
Here are some instructions for adding iCal links to some popular email software:
Pro Tip #1
Google Calendar adds subscribed calendars with a default so that anyone who can view your Google Calendar can also see the details of your subscribed calendar. If you don’t want this, you’ll want to visit the instructions to subscribe to Google Calendar and follow the instructions to “Add using a link”, copying the URL from Jane (option #3 above). When you do that, you can paste in the URL from Jane, and then make sure to keep the “Make the calendar publicly accessible” box unselected:
Pro Tip #2
If you are subscribing to your calendar you can change what information is displayed in your outside calendar (since it’s no longer being stored on Jane’s secure servers). Head over to your Staff Profile, click edit, and then update how you’d like the client’s name to appear on your calendar.